General Shortcuts

• Ctrl + N : Create a new document
• Ctrl + O : Open an existing document
• Ctrl + S : Save the current document
• Ctrl + W : Close the document
• Ctrl + P : Print the document
• Ctrl + Z : Undo the last action
• Ctrl + Y : Redo the last action
• Ctrl + X : Cut the selected text or object
• Ctrl + C : Copy the selected text or object
• Ctrl + V : Paste the copied or cut text or object
• Ctrl + A : Select all content in the document
• Ctrl + F : Open the navigation pane to find text
• Ctrl + H : Open the "Find and Replace" dialog box
• Ctrl + B : Apply bold formatting to the selected text
• Ctrl + I : Apply italic formatting to the selected text
• Ctrl + U : Apply underline formatting to the selected text

 Text Formatting

• Ctrl + L : Align the text to the left
• Ctrl + E : Center-align the text
• Ctrl + R : Align the text to the right
• Ctrl + J : Justify the text
• Ctrl + M : Increase the left indent
• Ctrl + Shift + M : Decrease the left indent
• Ctrl + 1 : Single-line spacing
• Ctrl + 2 : Double-line spacing
• Ctrl + 5 : 1.5-line spacing
• Ctrl + Shift + > : Increase font size
• Ctrl + Shift + < : Decrease font size
• Ctrl + D : Open the font formatting dialog box
• Ctrl + Shift + A : Make text all caps

 Navigation

• Ctrl + Right Arrow : Move the cursor one word to the right
• Ctrl + Left Arrow : Move the cursor one word to the left
• Ctrl + Up Arrow : Move the cursor to the beginning of the previous paragraph
• Ctrl + Down Arrow : Move the cursor to the beginning of the next paragraph
• Ctrl + Home : Move the cursor to the beginning of the document
• Ctrl + End : Move the cursor to the end of the document
• Ctrl + Page Up : Move the cursor to the top of the previous page
• Ctrl + Page Down : Move the cursor to the top of the next page

 Working with Tables

• Tab : Move to the next cell in a table
• Shift + Tab : Move to the previous cell in a table
• Alt + Home : Move to the first cell in a row
• Alt + End : Move to the last cell in a row
• Alt + Page Up : Move to the first cell in a column
• Alt + Page Down : Move to the last cell in a column
• Ctrl + Shift + Enter : Insert a line break in a table cell

 Other Useful Shortcuts

• Ctrl + K : Insert a hyperlink
• Ctrl + Shift + F : Open the Font dialog box
• Ctrl + Shift + P : Open the Paragraph dialog box
• Ctrl + Shift + S : Apply styles
• Ctrl + Shift + C : Copy formatting
• Ctrl + Shift + V : Paste formatting
• Ctrl + Enter : Insert a page break
• Ctrl + Shift + N : Apply the Normal style
• Ctrl + Spacebar : Remove all formatting from selected text

 Editing Shortcuts

• Ctrl + Backspace : Delete the word to the left of the cursor
• Ctrl + Delete : Delete the word to the right of the cursor
• Ctrl + Shift + L : Apply the bullet list format
• Ctrl + Shift + N : Apply the Normal style to the selected text
• Ctrl + Shift + > : Increase the font size of the selected text by one point
• Ctrl + Shift + < : Decrease the font size of the selected text by one point
• Ctrl + Shift + Spacebar : Insert a non-breaking space
• Ctrl + Shift + Hyphen (-) : Insert a non-breaking hyphen
• Ctrl + Hyphen (-) : Insert an en dash
• Ctrl + Alt + Hyphen (-) : Insert an em dash

 Working with Objects

• Ctrl + Alt + Shift + S : Open the Styles task pane
• Alt + F9 : Toggle display of field codes
• F9 : Update selected fields
• Shift + F9 : Toggle field display for the selected field
• Ctrl + F9 : Insert an empty field
• Alt + Shift + F9 : Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

 Reviewing and Proofing

• Alt + Ctrl + M : Insert a comment
• Ctrl + Alt + A : Show all comments
• Ctrl + Shift + E : Toggle track changes on or off
• Alt + Shift + C : Close the Reviewing Pane if it is open
• Ctrl + Alt + I : Switch to Print Preview
• F7 : Run the spelling and grammar check

 Headers and Footers

• Alt + Shift + D : Insert the current date
• Alt + Shift + T : Insert the current time
• Ctrl + F2 : Display the print preview area on the Print tab in the Backstage view
• Alt + Ctrl + P : Switch to Print Layout View
• Alt + Ctrl + O : Switch to Outline View
• Alt + Ctrl + N : Switch to Draft View

 Navigating the Ribbon

• Alt : Display the access keys for the ribbon commands
• Alt + F : Open the File tab
• Alt + H : Open the Home tab
• Alt + N : Open the Insert tab
• Alt + G : Open the Design tab
• Alt + P : Open the Layout tab
• Alt + S : Open the References tab
• Alt + M : Open the Mailings tab
• Alt + R : Open the Review tab
• Alt + W : Open the View tab

 View and Zoom Shortcuts

• Ctrl + Alt + S : Split the document window
• Ctrl + Alt + Shift + S : Remove the document window split
• Alt + Ctrl + Shift + Page Down : Switch to the next window
• Alt + Ctrl + Shift + Page Up : Switch to the previous window
• Alt + Ctrl + O : Switch to Outline View
• Alt + Ctrl + P : Switch to Print Layout View
• Alt + Ctrl + N : Switch to Draft View
• Alt + W, Q : Open the Zoom dialog box

 Advanced Editing and Formatting

• Ctrl + Shift + F : Open the Font dialog box to change the font
• Ctrl + Shift + P : Open the Font dialog box to change the font size
• Ctrl + Shift + K : Format letters as small caps
• Ctrl + Shift + D : Apply double underline formatting
• Ctrl + Shift + W : Apply underline formatting to words but not spaces
• Ctrl + Shift + H : Apply hidden text formatting
• Ctrl + Shift + Q : Change the font to the Symbol font
• Ctrl + Equal Sign (=) : Apply subscript formatting
• Ctrl + Shift + Plus Sign (+) : Apply superscript formatting
• Ctrl + Shift + * (Asterisk) : Show or hide non-printing characters
• Ctrl + Alt + 1 : Apply Heading 1 style
• Ctrl + Alt + 2 : Apply Heading 2 style
• Ctrl + Alt + 3 : Apply Heading 3 style

 Working with Sections and Breaks

• Ctrl + Enter : Insert a page break
• Ctrl + Shift + Enter : Insert a column break
• Ctrl + Shift + F12 : Print the document
• Ctrl + Alt + Minus Sign (-) : Insert an em dash
• Ctrl + Alt + Period (.) : Insert an ellipsis
• Ctrl + Alt + R : Insert a registered trademark symbol (®)
• Ctrl + Alt + T : Insert a trademark symbol (™)
• Ctrl + Alt + C : Insert a copyright symbol (©)

 Outlining

• Alt + Shift + Left Arrow : Promote a paragraph (move it up one level)
• Alt + Shift + Right Arrow : Demote a paragraph (move it down one level)
• Alt + Shift + Up Arrow : Move a selected paragraph up
• Alt + Shift + Down Arrow : Move a selected paragraph down
• Alt + Shift + Plus Sign (+) : Expand text under a heading
• Alt + Shift + Minus Sign (-) : Collapse text under a heading
• Alt + Shift + A : Expand or collapse all text or headings
• Alt + Shift + L : Show the first line of body text or all text

 Macros

• Alt + F8 : Run a macro
• Alt + F11 : Open the Visual Basic for Applications editor
• Ctrl + Shift + F8 : Extend a selection or block (use with arrow keys)
• Ctrl + Shift + F7 : Update linked information in a Word source document
• Alt + F3 : Create a new Building Block entry (AutoText, etc.)

 Special Symbols

• Alt + Ctrl + T : Insert a trademark symbol (™)
• Alt + Ctrl + C : Insert a copyright symbol (©)
• Alt + Ctrl + R : Insert a registered trademark symbol (®)
• Ctrl + Alt + . (Period) : Insert an ellipsis (…)
• Alt + Shift + 5 : Insert a strikethrough (without using the Ribbon)

 Navigating Long Documents

• Ctrl + G : Go to a specific location in the document (page, section, line, bookmark, etc.)
• Alt + Ctrl + Home : Set the Browse Object to something specific (tables, graphics, headings, etc.)
• Alt + Ctrl + Page Down : Move to the next object of the type set in Browse Object
• Alt + Ctrl + Page Up : Move to the previous object of the type set in Browse Object
• Alt + Shift + 1 : Show all headings with the Heading 1 style

 Special Functions

• Shift + F3 : Change the case of the selected text (toggle between uppercase, lowercase, and title case)
• Ctrl + F3 : Cut to the Spike (a special clipboard in Word that allows you to cut and paste multiple items)
• Ctrl + Shift + F3 : Paste all items from the Spike
• F4 : Repeat the last action
• Alt + F7 : Find the next misspelled word or grammatical error
• Shift + F7 : Open the thesaurus

 Advanced Navigation

• Ctrl + Shift + G : Open the Word Count dialog box
• Shift + F5 : Move to the last change or revision (works across multiple sessions)
• Ctrl + Shift + F5 : Set, go to, and edit bookmarks
• Ctrl + Alt + Z : Cycle through the last four locations where the cursor was
• F5 : Open the "Find and Replace" dialog box at the "Go To" tab
• Alt + Ctrl + L : Insert a ListNum field
• Shift + F8 : Shrink a selection (after expanding with F8)

 Working with Fields

• Ctrl + F11 : Lock a field
• Ctrl + Shift + F11 : Unlock a field
• Ctrl + F9 : Insert an empty field
• Alt + F9 : Toggle field code display
• Shift + F9 : Toggle field display for the selected field
• Alt + Shift + F9 : Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

 Working with References and Footnotes

• Alt + Ctrl + F : Insert a footnote
• Alt + Ctrl + D : Insert an endnote
• Alt + Shift + O : Mark a table of contents entry
• Alt + Shift + I : Mark an index entry
• Alt + Shift + X : Mark a citation

 Mail Merge

• Alt + Shift + K : Preview a mail merge
• Alt + Shift + E : Edit a mail merge document
• Alt + Shift + N : Merge the document
• Alt + Shift + M : Print the merged document
• Alt + Shift + F : Insert a merge field

 Document Formatting

• Ctrl + Shift + C : Copy the formatting of selected text
• Ctrl + Shift + V : Paste the formatting
• Ctrl + Shift + A : Format text in all caps
• Ctrl + Shift + = : Apply subscript formatting (the selected text will be slightly below the line)
• Ctrl + Shift + - : Apply superscript formatting (the selected text will be slightly above the line)
• Ctrl + Shift + Spacebar : Insert a non-breaking space
• Ctrl + Shift + Hyphen (-) : Insert a non-breaking hyphen

 Viewing Shortcuts

• Alt + Ctrl + I : Switch in and out of Print Preview
• Alt + Ctrl + P : Switch to Print Layout View
• Alt + Ctrl + O : Switch to Outline View
• Alt + Ctrl + N : Switch to Draft View
• Alt + Shift + P : Insert the current page number in a header or footer
• Alt + Shift + R : Copy the header or footer used in the previous section of the document

 Advanced Selection

• F8 : Start selection mode (press once to start, then use arrow keys to select text)
• F8, then F8 : Select the current word
• F8, F8, F8 : Select the current sentence
• F8, F8, F8, F8 : Select the current paragraph
• F8, F8, F8, F8, F8 : Select the entire document
• Ctrl + F8 : Resize the document window
• Shift + F8 : Reduce the selection size (if you’ve used F8 to expand it)

 Tables

• Alt + Shift + Up Arrow : Move the selected row up
• Alt + Shift + Down Arrow : Move the selected row down
• Alt + Shift + Left Arrow : Move the selected cell to the left (merge with the previous cell)
• Alt + Shift + Right Arrow : Move the selected cell to the right (merge with the next cell)
• Ctrl + Shift + K : Format text as small caps
• Ctrl + Shift + U : Remove underline formatting
• Alt + Shift + F7 : Run the Thesaurus on the selected word
• Alt + Shift + F10 : Display a menu or window for a Smart Tag (if one is present)
• Shift + F10 : Display the shortcut menu (same as right-clicking)

 Editing and Reviewing

• Alt + Shift + F9 : Run a macro
• Alt + Shift + F2 : Save the document (like Ctrl + S)
• Alt + Shift + F1 : Go to the previous field
• Alt + Shift + F4 : Exit Microsoft Word
• Ctrl + Alt + F3 : Insert an AutoText entry
• Ctrl + Alt + F4 : Close the current window without exiting Word
• Alt + Ctrl + Period (.) : Insert an ellipsis

 Formatting and Style

• Ctrl + Shift + G : Open the Word Count dialog box
• Ctrl + Shift + L : Apply the default bullet style
• Ctrl + Shift + S : Apply a style to the selected text
• Ctrl + Shift + N : Apply the Normal style
• Ctrl + Shift + K : Format the text as small caps
• Ctrl + Shift + = : Apply subscript formatting
• Ctrl + = : Apply superscript formatting

 Special Symbols and Characters

• Ctrl + Alt + 1 : Apply Heading 1 style
• Ctrl + Alt + 2 : Apply Heading 2 style
• Ctrl + Alt + 3 : Apply Heading 3 style
• Ctrl + Alt + C : Insert a copyright symbol (©)
• Ctrl + Alt + R : Insert a registered trademark symbol (®)
• Ctrl + Alt + T : Insert a trademark symbol (™)
• Ctrl + Alt + - (Minus) : Insert an em dash
• Ctrl + - (Hyphen) : Insert an en dash
• Alt + Shift + 5 : Insert a strikethrough (useful if you don’t want to go through the Ribbon)

 Macro and Automation

• Alt + F11 : Open the Visual Basic for Applications (VBA) editor
• Alt + Shift + F9 : Run a macro assigned to a button or a field in the document
• Alt + F8 : Run a macro
• Ctrl + Shift + F7 : Update linked information in a Word source document

 Working with Graphics

• Ctrl + Click : Select multiple graphics or objects
• Shift + Click : Select a text range (from the current position to where you click)
• Ctrl + Shift + G : Group selected graphics or objects
• Ctrl + Shift + H : Ungroup selected graphics or objects

 Templates and Styles

• Ctrl + Shift + F6 : Switch between documents
• Ctrl + Shift + F9 : Unlink a field (convert it to regular text)
• Ctrl + Shift + F12 : Display the Print dialog box
• Alt + Ctrl + Shift + S : Open the Styles pane
• Ctrl + Shift + Q : Change the font to the Symbol font